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policy exception

1. Request Initiation

Identify the policy that requires an exception.

Document the specific reason for the exception request.

Gather any supporting evidence or documentation.

2. Stakeholder Engagement

Identify key stakeholders affected by the exception.

Communicate the need for the exception to stakeholders.

Schedule a meeting or discussion to gather input and address concerns.

3. Risk Assessment

Conduct a risk analysis to evaluate potential impacts of the exception.

Identify any security, compliance, or operational risks associated with granting the exception.

Document the findings of the risk assessment.

4. Approval Process

Submit the exception request along with supporting documentation to the appropriate authority.

Define the criteria for approval or denial of the exception.

Set a timeline for decision-making and communicate it to stakeholders.

5. Implementation Plan

Outline a plan for how the exception will be implemented if approved.

Assign responsibilities for monitoring and managing the exception.

Establish an interim measure to mitigate risks during the exception period.

6. Monitoring and Review

Define metrics and methods for monitoring the impact of the exception.

Schedule regular reviews of the exception status and its implications.

Document any incidents or issues that arise during the exception period.

7. Final Decision and Documentation

Communicate the final decision regarding the exception to all relevant parties.

Document the decision and the rationale behind it for record-keeping.

Ensure that the exception is logged in the organization’s policy exception register.

8. Policy Reassessment

Plan for a review of the policy that prompted the exception, if applicable.

Assess whether the policy needs revision based on the findings from the exception.

Update stakeholders on any changes to the policy as a result of the exception process.

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