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pre arrival check list

1. Documentation Verification

Confirm shipping documents are complete.

Check for accurate bills of lading.

Ensure customs paperwork is prepared if applicable.

Verify delivery instructions and special handling requests.

2. Vehicle Preparation

Inspect vehicle condition (tires, brakes, lights).

Ensure fuel levels are adequate for the trip.

Confirm all necessary tools and equipment are on board.

Check for proper load securing equipment.

3. Driver Readiness

Verify driver credentials and licenses.

Ensure the driver has the necessary training for the load.

Confirm driver’s hours of service compliance.

Provide driver with route information and emergency contacts.

4. Safety and Compliance

Review safety protocols with the driver.

Ensure compliance with local and federal regulations.

Check for emergency equipment (first aid kit, fire extinguisher).

Conduct a quick safety briefing before departure.

5. Communication Setup

Ensure communication devices are functional (radios, phones).

Confirm contact information for dispatch and receiver.

Establish check-in schedule during transit.

Share any potential delays or issues with relevant parties.

6. Final Checks

Conduct a final inspection of the load and vehicle.

Confirm all paperwork is accessible and organized.

Review weather and traffic conditions for the route.

Ensure all team members are aware of the departure time.

7. Departure Confirmation

Confirm that all pre-departure checks are completed.

Notify dispatch of readiness for departure.

Ensure all security measures are in place.

Document the time of departure for tracking purposes.

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