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process flow diagram

Introduction and Objectives

Define the purpose of the process flow diagram (PFD)

Identify the scope of the process to be documented

Determine the audience for the PFD

Here are some additional steps that could be included in the Introduction and Objectives section of a New Process Flow Diagram (PFD) checklist

Outline the benefits of creating the PFD for stakeholders

Specify the key performance indicators (KPIs) that the process aims to improve

Identify any regulatory or compliance requirements related to the process

Establish the timeframe for completing the PFD

Clarify the roles and responsibilities of team members involved in the PFD creation

Highlight any assumptions or constraints that may affect the process documentation

Set expectations for how the PFD will be used and updated in the future

Identify related processes or systems that may impact or be impacted by the documented process

Data Collection

Gather existing documentation and data related to the process

Identify key stakeholders and subject matter experts

Conduct interviews or workshops to understand the process flow

Process Identification

List all major processes involved

Identify inputs, outputs, and key interactions between processes

Define boundaries of the process

Drafting the Diagram

Select the appropriate symbols and notation for the PFD

Start with a high-level overview of the process

Break down complex processes into subprocesses as needed

Use clear labeling for all elements in the diagram

Review and Validation

Share the draft PFD with stakeholders for feedback

Validate accuracy of the process flow and data represented

Make necessary revisions based on feedback received

Finalization

Finalize the PFD with all approved changes

Ensure all symbols and notes are standardized and clearly defined

Document any assumptions or limitations of the PFD

Documentation and Distribution

Compile supporting information, such as a narrative description of the process

Store the PFD in a centralized location for easy access

Distribute the final PFD to all relevant stakeholders

Maintenance and Updates

Establish a review schedule for the PFD to ensure it remains current

Assign responsibility for updates and revisions

Document any changes to the process and update the PFD accordingly

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