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> Procurement and venders management
Procurement and venders management
1. Pre-Procurement Planning
Define procurement objectives and goals
Identify stakeholders and their roles
Conduct market research and analysis
Determine budget and funding sources
Develop a procurement strategy
2. Vendor Selection Process
Create vendor evaluation criteria
Identify potential vendors
Issue a Request for Proposal (RFP) or Request for Quotation (RFQ)
Review and evaluate vendor proposals
Conduct vendor interviews and site visits
Check vendor references and financial stability
3. Contract Negotiation
Draft contract terms and conditions
Negotiate pricing and payment terms
Clarify deliverables and timelines
Address compliance and legal requirements
Finalize and sign the contract
4. Vendor Onboarding
Provide vendors with necessary documentation
Set up vendor accounts in the procurement system
Conduct training for vendors, if applicable
Establish communication channels and points of contact
5. Performance Management
Define key performance indicators (KPIs)
Monitor vendor performance regularly
Conduct performance reviews and feedback sessions
Address any performance issues or disputes
6. Relationship Management
Foster open communication with vendors
Schedule regular check-ins and updates
Collaborate on continuous improvement initiatives
Build long-term partnerships based on trust
7. Risk Management
Identify potential risks associated with vendors
Develop risk mitigation strategies
Monitor and review risks periodically
Update risk management plans as necessary
8. Procurement Review and Improvement
Conduct a post-procurement review
Analyze procurement processes for efficiency
Gather feedback from stakeholders and vendors
Implement improvements based on findings
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