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> procurement
procurement
1. Needs Assessment
Identify the need for goods or services
Define specifications and requirements
Determine budget and funding sources
Engage stakeholders for input and approval
2. Supplier Identification
Research potential suppliers
Evaluate supplier capabilities
Request and review supplier qualifications
Create a longlist of potential suppliers
3. Sourcing Strategy
Decide on sourcing method (e.g., RFP, RFQ, direct purchase)
Develop sourcing timeline
Prepare sourcing documents (e.g., RFP, RFQ)
Define evaluation criteria for suppliers
4. Supplier Selection
Distribute sourcing documents to suppliers
Conduct supplier briefings or Q&A sessions
Collect and review supplier proposals
Score and rank proposals based on evaluation criteria
Conduct supplier interviews or site visits if necessary
Select preferred supplier(s)
5. Contract Negotiation
Prepare contract terms and conditions
Negotiate price and payment terms
Finalize delivery timelines and service levels
Review legal and compliance requirements
Obtain necessary approvals for the contract
6. Order Placement
Create and issue purchase orders
Confirm order details with suppliers
Communicate delivery expectations and timelines
Establish a point of contact for order management
7. Order Fulfillment
Track order status and delivery
Inspect goods or services upon receipt
Ensure compliance with specifications
Address any discrepancies or issues with the supplier
8. Payment Processing
Verify invoice against purchase order and delivery receipt
Process payment in accordance with agreed terms
Maintain records of transactions for auditing
9. Performance Evaluation
Assess supplier performance against contract terms
Gather feedback from stakeholders on supplier performance
Document any issues or areas for improvement
Conduct periodic reviews of supplier relationship
10. Continuous Improvement
Analyze procurement process for efficiency
Identify opportunities for cost savings or process enhancements
Provide training or resources for procurement staff
Stay informed about market trends and supplier innovations
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