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> Project initiation document
Project initiation document
Project Overview
Define the project purpose and objectives
Articulate the main goal of the project.
Specify measurable objectives to achieve.
Align objectives with stakeholder expectations.
Ensure clarity and conciseness for all team members.
Identify the project scope and deliverables
List all project components and boundaries.
Define what is included and excluded in the scope.
Identify key deliverables and their specifications.
Engage stakeholders to validate scope and deliverables.
Outline the project timeline and milestones
Create a timeline with key phases and tasks.
Identify critical milestones and their completion dates.
Allocate time estimates for each task.
Regularly update timelines based on project progress.
Determine the budget and resource requirements
Estimate costs for each project component.
Identify required resources, including personnel and materials.
Create a budget allocation for each phase.
Review and adjust budget as necessary throughout the project.
Stakeholder Identification
List all key stakeholders and their roles
Assess stakeholder interests and influence
Establish communication channels with stakeholders
Schedule stakeholder meetings and updates
Risk Assessment
Identify potential project risks and challenges
Analyze the impact and likelihood of each risk
Develop mitigation strategies for high-priority risks
Assign responsibility for monitoring risks
Project Team Formation
Identify required project roles and responsibilities
Select team members based on skills and availability
Establish team structure and reporting lines
Schedule team kickoff meeting
Approval Process
Prepare the Project Initiation Document draft
Review the document with key stakeholders
Incorporate feedback and finalize the document
Obtain formal approval from project sponsors
Communication Plan
Define the communication objectives
Determine the frequency and format of updates
Identify tools and platforms for communication
Assign responsibility for communication management
Performance Metrics
Establish key performance indicators (KPIs) for the project
Determine how and when metrics will be measured
Define success criteria for project outcomes
Set up a process for reporting and review of metrics
Documentation and Archiving
Organize all project initiation documents
Establish a system for document control and access
Determine how and where documents will be archived
Ensure compliance with organizational policies on documentation
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