project phases checklist
Initiation Phase Checklist
- Clearly outline the goals and deliverables of the project
- Identify the boundaries and limitations of the project scope
- List all individuals or groups impacted by the project
- Identify their roles and level of influence within the project
- Assess the technical, economic, and operational feasibility of the project
- Identify potential risks and constraints that may affect project success
- Create a formal document that authorizes the project and outlines its objectives
- Include key project details such as scope, resources, timeline, and budget
- Gather information on estimated costs for the project
- Identify available resources and their availability
- Create a budget plan based on resources and costs
- List potential risks that could impact the project
- Identify constraints such as time, scope, and resources
- Develop a risk management plan to address identified risks
- Define project timeline with start and end dates
- Break down project into key milestones or deliverables
- Establish timeline for each milestone to track progress
- Identify all stakeholders involved in the project
- Analyze their level of interest and influence on the project
- Develop a communication plan to engage with stakeholders
- Present project plan and proposal to project sponsor
- Address any questions or concerns from the sponsor
- Receive formal approval to proceed with the project
Planning Phase Checklist
- Gather requirements from stakeholders
- Create a detailed timeline for project tasks
- Assign responsibilities to team members
- Define project scope and objectives
- Break down project into key deliverables
- Set specific dates for each milestone
- Ensure milestones are measurable and achievable
- Assess team members' skills and availability
- Determine budget for project resources
- Identify any external resources needed
- Identify potential risks and their impact on project
- Develop strategies to mitigate risks
- Assign risk owners to monitor and address risks
Execution Phase Checklist
- Identify project tasks and responsibilities
- Assign tasks based on team members' skills and availability
- Communicate task assignments clearly to team members
- Track task completion and milestones
- Use project management tools to monitor progress
- Address any delays or roadblocks promptly
- Schedule regular meetings to discuss project status
- Provide updates on task completion and any issues
- Encourage open communication among team members
- Track project expenses and compare to budget
- Adjust budget as needed based on expenses
- Communicate budget updates to stakeholders
Monitoring and Controlling Phase Checklist
- Utilize project management tools to monitor key performance indicators
- Review progress against project timeline and budget regularly
- Document any issues or changes that arise during the project
- Develop and implement corrective actions to address issues
- Ensure all project documentation is up to date with the latest information
- Communicate any changes to relevant stakeholders
- Review deliverables to ensure they meet quality standards
- Perform regular audits to identify and resolve any quality issues
Closing Phase Checklist
- Schedule a meeting with the client to review the project outcomes
- Present the final deliverables and seek feedback
- Address any concerns or issues raised by the client
- Obtain signed approval or acceptance from the client
- Compile all project deliverables into a comprehensive handover package
- Provide clear instructions on how to access and use the deliverables
- Transfer ownership of the deliverables to the client
- Ensure the client is satisfied with the handover
- Gather feedback from team members on the project process and outcomes
- Identify any lessons learned or areas for improvement
- Document the review findings for future reference
- Discuss the review findings with the project team
- Organize all project documentation in a structured manner
- Store the documentation in a secure and accessible location
- Ensure all project documentation is up to date and complete
- Inform the relevant stakeholders about the location of the archived documentation
Use in Manifestly