Projects
Project Initiation
Planning Phase
Design Phase
Execution Phase
- Identify project requirements and skills needed.
- Select team members based on expertise.
- Define specific roles and responsibilities for each member.
- Organize a kickoff meeting to clarify objectives.
- Establish a communication plan for the team.
- Review the project plan and objectives.
- Determine necessary resources (human, financial, material).
- Distribute resources according to project phases.
- Ensure all team members have access to required tools.
- Set timelines for resource allocation and usage.
- Establish key performance indicators (KPIs) for tracking.
- Schedule regular check-ins to assess progress.
- Document any deviations from the plan.
- Adjust timelines and resources as necessary.
- Report status updates to stakeholders.
- Create a stakeholder communication plan.
- Schedule regular update meetings or reports.
- Use clear, concise language to convey information.
- Be open to feedback and discussions.
- Ensure all stakeholders are informed of changes.
- Establish a change management process.
- Evaluate the impact of proposed changes.
- Communicate changes to the project team and stakeholders.
- Document all changes and updates for clarity.
- Ensure changes align with project objectives.
Testing and Quality Assurance
Project Closure
- Ensure all project outputs meet quality standards.
- Verify deliverables align with project specifications.
- Gather necessary approvals from relevant stakeholders.
- Compile and package deliverables for handover.
- Communicate completion status to all team members.
- Organize a meeting with the project team.
- Discuss successes, challenges, and areas for improvement.
- Document key insights and recommendations.
- Share findings with relevant stakeholders.
- Create a lessons learned repository for future reference.
- Inform team members about project completion.
- Reassign roles and responsibilities to new projects.
- Release any physical or digital resources.
- Update resource allocation in project management systems.
- Express gratitude to team members for their contributions.
- Compile all project documentation into a single location.
- Ensure all reports are complete and accurate.
- Update project management tools with final metrics.
- Archive documents for future reference.
- Share final documentation with stakeholders.
- Schedule a sign-off meeting with stakeholders.
- Present final deliverables and project outcomes.
- Collect feedback and address any concerns.
- Secure formal approval and sign-off.
- Document the closure agreement for records.
Use in Manifestly