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property checklist

1. Property Inspection

Inspect exterior for any visible damage or maintenance issues

Check roof and gutters for debris and signs of wear

Evaluate landscaping and curb appeal

Inspect parking areas and walkways for safety hazards

Assess lighting in common areas and entrances

Here are some additional steps you could include in the "Property Inspection" section of your new property checklist

Examine the foundation for cracks or signs of settling

Check windows and doors for proper sealing and function

Inspect siding and exterior paint for wear and damage

Assess drainage systems and ensure proper water flow away from the property

Verify that all exterior signage is visible and in good condition

Look for signs of pest infestations around the property

Test all exterior electrical outlets and fixtures for functionality

Evaluate the condition of fences, gates, and other perimeter security measures

Inspect outdoor amenities (e.g., pools, playgrounds, fitness areas) for safety and cleanliness

Review the condition of any outdoor furniture or fixtures for wear and tear

2. Unit Inspection

Check for any signs of water leaks or damage

Test all appliances for functionality

Inspect windows and doors for proper sealing and locks

Evaluate flooring and walls for wear and tear

Ensure heating and cooling systems are operational

3. Safety and Compliance

Verify smoke detectors and carbon monoxide detectors are installed and functioning

Check fire extinguishers for accessibility and expiration dates

Ensure compliance with local building codes and regulations

Confirm that emergency exits are clear and marked

Review tenant emergency contact information

4. Maintenance and Repairs

Create a list of necessary repairs and maintenance tasks

Schedule regular maintenance for HVAC systems

Check plumbing for leaks and proper drainage

Inspect electrical systems and outlets for safety

Review pest control measures and schedule treatments as needed

5. Tenant Relations

Review lease agreements for compliance and renewals

Conduct tenant satisfaction surveys for feedback

Schedule regular communication with tenants for updates

Address any tenant complaints or concerns promptly

Organize community events or meetings to foster relationships

6. Financial Management

Review current rent collection status and outstanding payments

Prepare a budget for maintenance and operational expenses

Analyze financial reports for profitability and expenses

Ensure accurate record-keeping for all transactions

Plan for future capital improvements and reserve funds

7. Marketing and Leasing

Evaluate current marketing strategies for effectiveness

Update property listings and online presence

Schedule showings for prospective tenants

Review tenant screening process and applications

Prepare move-in and move-out procedures for tenants

8. Seasonal Maintenance

Prepare for seasonal changes (winterization/summer readiness)

Check and service HVAC systems before peak seasons

Inspect and maintain exterior features (e.g., gutters, grading)

Update landscaping for seasonal changes

Review snow removal or lawn care contracts as needed

This checklist can help property management organizations maintain efficient operations and enhance tenant satisfaction.

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