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purchase of cocoa beans

1. Pre-Purchase Assessment

Identify the quality requirements for cocoa beans.

Determine the desired quantity of cocoa beans.

Research potential suppliers and their reputations.

Establish budgetary constraints for the purchase.

2. Supplier Evaluation

Verify supplier certifications (e.g., Fair Trade, Organic).

Assess supplier's track record and reliability.

Request samples of cocoa beans for quality assessment.

Review supplier’s production practices and sustainability initiatives.

3. Negotiation and Terms

Discuss pricing and payment terms with suppliers.

Negotiate delivery timelines and logistics.

Clarify contract terms, including penalties for non-compliance.

Ensure transparency in sourcing practices and traceability.

4. Quality Assurance

Develop quality control measures for incoming cocoa beans.

Set criteria for inspecting cocoa beans upon arrival.

Plan for laboratory testing for contaminants and quality parameters.

Establish a procedure for handling defective or substandard products.

5. Documentation and Compliance

Ensure all necessary import/export documentation is prepared.

Review compliance with local and international trade regulations.

Keep records of supplier agreements and purchase orders.

Confirm that all certifications are valid and up to date.

6. Post-Purchase Review

Evaluate supplier performance post-delivery.

Gather feedback from production teams regarding bean quality.

Conduct a financial review to assess budget adherence.

Document lessons learned for future purchases.

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