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reception end of day

1. Financial Reconciliation

Ensure that all financial documentation (receipts, invoices) is organized and filed appropriately

Gather all receipts and invoices from the day.
Sort documents by type (receipts, invoices).
File documents in designated folders or systems.
Verify that all entries are accounted for and match records.

Check for any outstanding payments and follow up on any discrepancies

Review payment records for any outstanding items.
Contact clients or vendors regarding unpaid invoices.
Document any discrepancies found during the review.
Update records based on follow-up communications.

Report any financial irregularities or issues to the supervisor for further investigation

Compile a list of identified irregularities.
Prepare a summary report outlining the issues.
Schedule a meeting with the supervisor to discuss findings.
Provide all relevant documentation to assist in the investigation.

2. Documentation and Reporting

File any necessary paperwork (e.g., invoices, receipts).

Update the booking system with any changes or cancellations.

Document any issues or incidents that occurred during the day.

3. Inventory Management

Conduct a quick inventory check for high-demand items.

Note any items that need to be reordered.

4. Cleanliness and Organization

Tidy the reception area, including desks and waiting areas.

Ensure all surfaces are disinfected and cleaned.

5. Equipment and Supplies

Check that all equipment (phones, computers, printers) is functioning properly.

Ensure supplies (pens, paper, forms) are fully stocked.

6. Communication and Handover

Communicate any important messages or updates to the next shift.

Ensure that all appointments and important notes are documented for the next day.

Confirm that any follow-up tasks are assigned.

7. Security Measures

Check that all doors and windows are secured.

8. Personal Reflection

Note any areas for improvement for future reference.

Prepare a to-do list for the next day.

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