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> receptionist duties
receptionist duties
Front Desk Management
Greet visitors and clients warmly.
Answer incoming phone calls promptly and professionally.
Direct calls to the appropriate department or individual.
Manage appointment schedules for staff and executives.
Ensure the reception area is tidy and welcoming.
Communication
Respond to emails and inquiries in a timely manner.
Maintain clear and professional communication with clients and colleagues.
Take accurate messages and relay them to the appropriate personnel.
Update contact information for clients and vendors as needed.
Administrative Tasks
Maintain office supplies and place orders when necessary.
File documents and maintain organized records.
Prepare and distribute internal and external correspondence.
Assist with basic bookkeeping tasks as required.
Visitor Management
Check in visitors and issue visitor badges.
Maintain a log of visitors for security purposes.
Ensure visitors are informed of company policies and procedures.
Escort visitors to meeting rooms when necessary.
Emergency Procedures
Be familiar with emergency protocols and evacuation routes.
Keep emergency contact numbers readily available.
Ensure first aid supplies are stocked and accessible.
Report any safety concerns to management immediately.
Professional Development
Attend training sessions and workshops as required.
Stay updated on company policies and procedures.
Seek feedback from supervisors to improve performance.
Engage in team meetings and contribute ideas for improvement.
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