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Requirement gathering checklist

1. Preliminary Preparation

Define the project's objectives and goals.

Identify stakeholders and their roles.

Assemble a core requirement gathering team.

Schedule initial meetings with stakeholders.

Gather existing documentation and materials related to the project.

2. Stakeholder Interviews

Prepare interview questions tailored to each stakeholder.

Conduct one-on-one interviews to gather insights.

Record and document responses accurately.

Identify and clarify any ambiguities during discussions.

Prioritize stakeholder needs and concerns.

3. Workshops and Group Sessions

Organize collaborative workshops with key stakeholders.

Use brainstorming techniques to generate ideas.

Facilitate discussions to identify and prioritize requirements.

Document group consensus on critical requirements.

Encourage open communication and feedback among participants.

4. Requirements Documentation

Categorize requirements into functional and non-functional.

Create user stories or use cases to illustrate requirements.

Develop a requirements specification document.

Include acceptance criteria for each requirement.

Ensure all requirements are measurable and testable.

5. Validation and Review

Share the requirements document with stakeholders for feedback.

Conduct review sessions to validate gathered requirements.

Make necessary revisions based on stakeholder input.

Obtain formal approval or sign-off from key stakeholders.

Ensure alignment between business goals and gathered requirements.

6. Change Management

Establish a process for handling changes to requirements.

Communicate the impact of changes on the project scope and timeline.

Document and track all changes to requirements.

Ensure that all stakeholders are informed about any updates.

Regularly review requirements throughout the project lifecycle.

7. Finalization

Compile a finalized version of the requirements document.

Distribute the final document to all relevant stakeholders.

Prepare for transition to the design and development phase.

Ensure that all team members understand the requirements.

Plan for ongoing communication and feedback during development.

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