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> Resume Screener and Score Checklist
Resume Screener and Score Checklist
General Information
Verify candidate's name and contact information
Ensure the name is clearly stated at the top.
Check for a valid phone number with area code.
Look for a complete mailing address, including city and state.
Confirm the information matches any application forms.
Check for a professional email address
Identify an email format that includes the candidate's name.
Avoid emails with unprofessional elements (e.g., nicknames, random numbers).
Ensure the domain is a recognized provider (e.g., Gmail, company domain).
Verify the email is functional by checking for typos.
Confirm the resume is submitted in the requested format (PDF, Word, etc.)
Check the file extension (e.g., .pdf, .docx).
Open the file to ensure it is not corrupted.
Look for any instructions in the job posting regarding format.
Verify compatibility with common software for reading resumes.
Here are some additional steps that could be included in the General Information section of a New Resume Screener and Score Checklist
Ensure the resume includes a clear and concise objective or summary statement, if applicable
Look for a brief statement at the beginning of the resume.
Evaluate clarity and relevance to the job description.
Check for alignment with applicant's career goals.
Verify the presence of relevant social media links (e.g., LinkedIn) or personal website/portfolio, if mentioned in the application instructions
Search for URLs in the contact information section.
Ensure links lead to professional profiles or portfolios.
Confirm that links are active and correctly formatted.
Check for any discrepancies or gaps in employment dates that may need clarification
Review employment history for chronological order.
Identify any unexplained gaps or overlaps in dates.
Note discrepancies for potential follow-up questions.
Confirm that the resume is free of spelling and grammatical errors
Scan the document for spelling mistakes.
Look for grammatical issues and awkward phrasing.
Suggest using spell-check tools for accuracy.
Ensure the resume is tailored to the specific job or position being applied for
Assess language and keywords matching the job description.
Check for relevant skills and experiences highlighted.
Look for adjustments made from previous resumes.
Look for a consistent format in the header (e.g., font type and size) throughout the document
Inspect header font style and size for uniformity.
Check alignment and spacing consistency.
Ensure professional appearance is maintained throughout.
Check for the inclusion of relevant certifications or licenses, if applicable to the position
Identify a separate section for certifications or licenses.
Verify relevance to the job being applied for.
Ensure proper formatting and clear presentation.
Verify that the resume does not include unnecessary personal information (e.g., age, marital status, or photo, unless specified)
Look for exclusion of sensitive personal details.
Confirm compliance with privacy standards.
Check for adherence to application guidelines.
Ensure the document is appropriately titled (e.g., "FirstName_LastName_Resume") if such guidelines were provided
Confirm that the resume is no longer than the requested length (e.g., one page, two pages, etc.)
Count the number of pages in the document.
Ensure content is concise and relevant.
Verify compliance with length requirements.
Education
Check for required degree(s)
Identify the specified degree(s) in the job description.
Ensure the candidate lists the required degree(s) on their resume.
Note any degrees that are not relevant or missing.
Verify the institution's accreditation
Research the institution to confirm its accreditation status.
Check for regional or national accreditation recognition.
Ensure the institution is reputable within the industry.
Confirm graduation date or expected graduation date
Look for the graduation date listed on the resume.
Verify if the date aligns with the experience timeline.
Check for 'expected graduation' dates if applicable.
Review for relevant coursework or honors
Scan for coursework related to the job requirements.
Identify any honors or awards mentioned.
Evaluate the relevance of coursework to the position.
Work Experience
Check for required years of experience
Determine the minimum years specified in the job description.
Sum total years from all relevant positions listed.
Ensure the candidate meets or exceeds the required experience.
Validate positions held and employment dates
Review job titles for relevance to the applied position.
Confirm employment dates align with the candidate's timeline.
Look for any significant gaps in employment and note them.
Assess relevance of previous job roles to the position applied for
Identify key skills and responsibilities from the job description.
Match previous roles to those key skills and responsibilities.
Evaluate overall alignment of past experience with current position.
Look for quantifiable achievements and responsibilities
Search for metrics, percentages, or specific outcomes.
Highlight achievements that demonstrate impact in previous roles.
Assess the clarity and relevance of described responsibilities.
Skills
Identify required technical skills and competencies
Review the job description for essential skills.
List skills explicitly mentioned in the description.
Highlight key technical competencies necessary for the role.
Check for alignment with industry standards.
Check for soft skills relevant to the position
Identify soft skills mentioned in the job description.
Look for descriptors like teamwork, communication, or adaptability.
Evaluate how the candidate articulates these skills.
Assess examples demonstrating these soft skills in action.
Verify any certifications or licenses listed
Cross-check listed certifications against industry requirements.
Confirm the validity and relevancy of each certification.
Note any expired or outdated certifications.
Evaluate the significance of licenses for the position.
Assess proficiency levels in stated skills
Look for specific indicators of proficiency (e.g., years of experience).
Evaluate the depth of knowledge in listed skills.
Consider context or examples that demonstrate skill usage.
Check for any quantitative measures of proficiency.
Here are some additional steps that could be included in the Skills section of the New Resume Screener and Score Checklist
Evaluate the relevance of skills to the specific job description
Match candidate skills with job requirements.
Identify skills that are directly applicable to the role.
Consider industry relevance and job market trends.
Prioritize skills that align with company goals.
Look for evidence of skills through specific examples or accomplishments
Search for quantifiable achievements in the resume.
Evaluate descriptions of past projects or roles.
Identify key performance indicators related to skills.
Assess the clarity of examples provided.
Check for transferable skills that apply across different roles or industries
Identify skills that are not role-specific.
Evaluate how these skills can benefit various positions.
Consider the candidate's versatility in different contexts.
Highlight adaptability and learning agility.
Identify any unique or specialized skills that set the candidate apart
Look for niche skills that are rare in the field.
Assess how these unique skills contribute to the position.
Evaluate the candidate's ability to leverage these skills.
Consider the potential impact on team dynamics.
Assess the breadth of skills (i.e., a wide range of skills vs. specialization)
Determine if the candidate has a diverse skill set.
Evaluate the balance between generalist and specialist skills.
Consider how breadth of skills aligns with role requirements.
Assess adaptability for multiple roles or tasks.
Look for any gaps in skills that may be critical for the role
Identify essential skills missing from the candidate's profile.
Compare skills with job description requirements.
Evaluate the potential impact of these gaps.
Consider the importance of these skills for success.
Consider the candidate's ability to learn new skills quickly based on past experiences
Look for examples of rapid skill acquisition.
Assess the candidate's adaptability to new environments.
Evaluate comments on learning opportunities taken.
Consider past experiences that demonstrate quick learning.
Verify the inclusion of skills that align with industry standards or trends
Research current industry trends and skills in demand.
Check for alignment with emerging technologies or practices.
Assess if the candidate stays updated with industry changes.
Consider certifications or training related to trends.
Assess the clarity and specificity of skill descriptions provided by the candidate
Evaluate the detail in skill descriptions.
Look for clear, concise language used to describe skills.
Assess whether skills are presented in an understandable manner.
Consider the impact of ambiguous descriptions on evaluation.
Cross-reference skills with the candidate’s work experience for consistency
Match stated skills with roles and responsibilities listed.
Look for corroborating evidence of skill application.
Assess the relevance of past experiences to skills claimed.
Identify any discrepancies between skills and experiences.
Keywords and Phrases
Ensure inclusion of industry-specific keywords
Research common terms used in the industry.
Cross-reference with current job postings.
Highlight keywords relevant to the specific role.
Ensure keywords are naturally integrated into the content.
Check for alignment with the job description
Compare resume content with the job description.
Identify key responsibilities and required skills.
Ensure that the resume addresses these areas.
Highlight any direct matches or relevant experiences.
Look for action verbs that demonstrate initiative and impact
Identify strong action verbs used in the resume.
Ensure verbs convey a sense of achievement.
Look for words like 'led', 'developed', 'implemented'.
Confirm that verbs align with the candidate's accomplishments.
Here are some additional steps you could include in the Keywords and Phrases section of the New Resume Screener and Score Checklist
Verify the presence of relevant certifications and licenses
Check for industry-recognized certifications.
Ensure licenses are current and valid.
Highlight any relevant training programs completed.
Confirm that certifications relate to the job applied for.
Identify any technical skills or software proficiencies mentioned
List technical skills relevant to the position.
Verify proficiency levels stated by the candidate.
Ensure software tools are commonly used in the industry.
Check for certifications related to technical skills.
Ensure that soft skills related to the position are highlighted
Identify soft skills mentioned in the resume.
Ensure alignment with those valued by the employer.
Look for examples demonstrating these skills.
Highlight relevant interpersonal or leadership qualities.
Look for quantifiable achievements that include numerical data
Identify metrics or data points in achievements.
Verify the significance of the numbers provided.
Ensure that numbers demonstrate impact and success.
Highlight accomplishments with clear, quantifiable evidence.
Check for synonyms or variations of key terms used in the industry
Research synonyms for industry-specific keywords.
Look for variations that may add value.
Ensure the candidate's use of varied terminology.
Highlight effective use of language diversity.
Assess the use of buzzwords or phrases commonly recognized in the field
Identify industry buzzwords used in the resume.
Ensure they are used appropriately and effectively.
Check for relevance to the specific job context.
Highlight common phrases that resonate with employers.
Review for any mention of relevant projects or initiatives that showcase expertise
Identify key projects listed in the resume.
Assess the relevance of these projects to the job.
Highlight the candidate's role and contributions.
Ensure projects demonstrate expertise and results.
Confirm the inclusion of keywords related to company culture or values as described in the job posting
Review the job posting for company values.
Check if the resume reflects these values.
Highlight language that aligns with company culture.
Ensure authenticity in the representation of values.
Formatting and Presentation
Assess overall readability and organization of the resume
Use headings and bullet points for clear structure.
Ensure logical flow of information from top to bottom.
Check for any visual distractions that may hinder readability.
Check for consistent formatting (fonts, bullet points, spacing)
Use the same font type and size throughout.
Ensure bullet points are uniform in style and indentation.
Maintain consistent line spacing for a clean look.
Look for grammatical errors and typos
Read through the resume multiple times for accuracy.
Use spell check tools and grammar checking software.
Consider having a second person review for additional errors.
Verify length of the resume adheres to guidelines (e.g., one page for entry-level, two pages for experienced)
Evaluate the use of headings and subheadings for clarity and structure
Use bold or larger font for main headings.
Ensure subheadings are clearly distinguishable from body text.
Check that headings follow a logical order.
Ensure that contact information is prominently displayed and easy to locate
Place contact information at the top of the resume.
Use a larger font size for visibility.
Ensure all contact details are accurate and up-to-date.
Check for uniform margins and alignment throughout the document
Set uniform margins (e.g., 1 inch on all sides).
Align text consistently (left-aligned or justified).
Review for any misalignments in sections.
Assess the use of white space to enhance readability and prevent clutter
Use adequate spacing between sections and paragraphs.
Avoid cramming too much information onto one page.
Ensure the layout feels balanced and not overcrowded.
Review the visual appeal of the resume, including color schemes and graphics (if applicable)
Use a color scheme that is professional and easy on the eyes.
Limit the use of graphics to maintain professionalism.
Ensure any visuals support the content rather than distract.
Confirm that all sections are clearly labeled and in a logical order
Label sections like Experience, Education, Skills clearly.
Follow a conventional order (e.g., Contact, Experience, Education).
Check for any missing sections that should be included.
Ensure that important information stands out (e.g., bolding job titles or degrees)
Check for consistent use of tense (e.g., past tense for previous jobs, present tense for current roles)
Assess whether the resume is print-ready (e.g., no hyperlinks, appropriate file format)
Verify that the resume is tailored to the specific job application in terms of layout and presentation
Adjust formatting based on the job description.
Highlight relevant experiences that match the job.
Ensure the layout aligns with industry standards for the position.
Overall Impression
Evaluate general professionalism of the resume
Check formatting consistency and clarity.
Look for spelling and grammatical errors.
Assess the use of professional language.
Evaluate the overall layout and design.
Ensure the resume is tailored for the position.
Consider the candidate's fit for company culture
Review personal values and work style.
Identify keywords that reflect company values.
Assess involvement in team or community activities.
Look for alignment with company mission.
Evaluate adaptability to diverse environments.
Rate the enthusiasm and motivation conveyed in the resume
Look for strong action verbs and language.
Assess the explanation of career goals.
Identify any extra-curricular or volunteer activities.
Evaluate descriptions of achievements and milestones.
Consider the tone and energy of the writing.
Provide a summary score based on the overall assessment
Create a scoring rubric for evaluation.
Assign points based on individual criteria.
Calculate total score for each resume.
Provide justification for the score given.
Use the score to compare against other candidates.
Final Assessment
Assign a final score based on the criteria above
Review the scoring criteria established earlier.
Evaluate the candidate's performance in each category.
Calculate the total score based on the evaluations.
Ensure scores reflect the candidate's qualifications accurately.
Make notes on strengths and weaknesses
Identify key strengths that stood out during the screening.
Note specific areas where the candidate may lack qualifications.
Provide examples to support each strength and weakness.
Be concise and objective in your observations.
Determine whether to move forward with the candidate or not
Review the final score in relation to the baseline.
Consider overall fit for the position and company culture.
Discuss any concerns with the hiring team if necessary.
Make a decision based on the gathered data.
Document the decision and rationale for record-keeping
Write a brief summary of the assessment process.
Include reasons for the decision made regarding the candidate.
Ensure documentation is clear for future reference.
Store the document in the appropriate hiring records.
Feel free to modify any section or item as needed for your specific requirements!
Review each section of the resume carefully.
Identify any areas that require clarification or enhancement.
Adjust criteria based on the specific job requirements.
Ensure consistency with company values and culture.
Here are some additional steps that could be included in the Final Assessment section of the New Resume Screener and Score Checklist
Consider adding specific skills or experiences relevant to the role.
Evaluate the overall presentation and professionalism of the resume.
Check for grammar, spelling, and formatting errors.
Assess the relevance of past job experiences to the current position.
Review any relevant certifications or licenses that may enhance the candidate's qualifications
Check for any certifications listed in the resume.
Verify the validity of these certifications if applicable.
Assess the relevance of certifications to the job role.
Note any additional qualifications that strengthen the candidacy.
Consider the candidate's fit for the company culture and values
Review the candidate's values as expressed in their application.
Evaluate alignment with company mission and culture.
Consider past experiences that demonstrate cultural fit.
Discuss insights with team members for broader perspective.
Evaluate the candidate's potential for growth within the organization based on their past experiences and career trajectory
Analyze the candidate's career progression and role changes.
Look for indications of adaptability and learning.
Consider how past roles may prepare them for future growth.
Document your assessment of their growth potential.
Cross-reference the candidate's resume with their LinkedIn profile or other professional online presence for consistency and additional insights
Check for discrepancies between the resume and LinkedIn profile.
Look for additional information that may not be on the resume.
Assess the professionalism of the online presence.
Note any inconsistencies for further discussion.
Assess any gaps in employment history and how they were addressed in the resume or cover letter
Identify any significant gaps in the employment timeline.
Review explanations provided in the resume or cover letter.
Consider the context of gaps, such as education or personal reasons.
Document your assessment of the gaps and explanations.
Verify any claims made in the resume, such as job titles, responsibilities, or achievements, against available records or references
Select claims to verify based on their significance.
Contact references or previous employers if necessary.
Document findings and any inconsistencies noted.
Evaluate the impact of verified claims on overall assessment.
Solicit feedback or insights from other team members involved in the hiring process to ensure a comprehensive evaluation
Schedule a meeting or discussion with the hiring team.
Gather insights on the candidate's performance and fit.
Encourage open dialogue about strengths and concerns.
Incorporate team feedback into the final assessment.
Identify any red flags that might impact the candidate's suitability for the role
Review the candidate's history for any concerning patterns.
Consider issues such as frequent job changes or negative references.
Document any red flags along with context.
Discuss implications with the hiring team.
Set a timeline for follow-up or next steps, including potential interview scheduling
Determine a timeline for next steps in the hiring process.
Consider availability of team members for interviews.
Communicate the timeline clearly to all involved.
Document the agreed-upon timeline for follow-up.
Ensure compliance with all relevant hiring policies and procedures before finalizing the decision
Review company policies regarding hiring and evaluations.
Confirm that all assessment steps were followed appropriately.
Document compliance measures taken during the evaluation.
Discuss any areas of concern with HR if necessary.
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