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Return checklist

1. Vehicle Condition Assessment

Inspect the exterior for any damages or scratches.

Check the interior for cleanliness and any personal items left behind.

Verify that all safety equipment (e.g., fire extinguisher, first aid kit) is intact and functional.

Ensure that all windows, doors, and locks operate correctly.

Document any damages with photographs and notes.

2. Maintenance and Repairs

Review the vehicle’s maintenance log for required services.

Schedule any overdue maintenance or repairs.

Check fluid levels (oil, coolant, brake fluid, etc.) and refill if necessary.

Inspect tires for wear and proper inflation.

Ensure that all lights and signals are operational.

3. Inventory and Equipment Check

Confirm all required equipment (e.g., GPS, ELD, tools) is returned.

Check for the presence of safety gear (e.g., reflective vests, cones).

Verify that all personal items and cargo are removed from the vehicle.

Ensure that any leased or rented items are accounted for and returned.

4. Documentation and Reporting

Complete and submit all required return documentation.

Report any damages or discrepancies to management.

Collect and file any receipts for fuel or tolls incurred during the rental period.

Ensure that all logs (e.g., mileage, trip logs) are accurately recorded.

5. Final Inspection and Sign-off

Conduct a final walk-around inspection with a supervisor or designated personnel.

Obtain sign-off from the appropriate authority to confirm the return.

Ensure that the vehicle is parked in the designated return area.

Remove any personal belongings from the vehicle.

Lock the vehicle and secure any keys or access cards.

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