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> rfp checklist
rfp checklist
1. Preparation Phase
Define project goals and objectives
Identify stakeholders and their roles
Determine budget and funding sources
Establish a timeline for the RFP process
Research potential vendors and market conditions
2. RFP Development
Outline the scope of work and deliverables
Define evaluation criteria and scoring system
Draft the RFP document, including
Introduction and background
Instructions for bidders
Proposal submission requirements
Terms and conditions
Review and revise the RFP draft with stakeholders
3. RFP Distribution
Identify the distribution channels (email, website, etc.)
Create a list of potential vendors to invite
Set a deadline for proposal submissions
Send the RFP to selected vendors and confirm receipt
4. Proposal Evaluation
Assemble an evaluation team
Review proposals against evaluation criteria
Schedule proposal presentations or interviews (if applicable)
Score and rank proposals based on predetermined criteria
5. Vendor Selection
Conduct reference checks for top candidates
Hold final discussions and negotiations with shortlisted vendors
Select the preferred vendor and obtain necessary approvals
Notify all bidders of the outcome
6. Contract Finalization
Draft and review the contract with the chosen vendor
Ensure all terms and conditions are clear and agreed upon
Sign the contract and establish a project kickoff meeting
Communicate the decision to all stakeholders involved
7. Post-RFP Review
Evaluate the RFP process for lessons learned
Document feedback and suggestions for future RFPs
Archive all RFP documents for future reference
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