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> room booking procedures
room booking procedures
1. Pre-Booking Preparation
Review the event requirements (date, time, duration, purpose)
Determine the number of attendees
Identify any special equipment or setup needs (AV, seating, etc.)
Check the availability of rooms based on requirements
2. Room Selection
Select appropriate room(s) based on capacity and requirements
Consider accessibility options for attendees
Verify amenities available in the selected room(s) (Wi-Fi, projector, etc.)
3. Booking Process
Complete the room booking form (if applicable)
Submit any required approvals or permissions (if necessary)
Confirm the booking details (date, time, room number)
Receive and save the booking confirmation
4. Pre-Event Setup
Arrange for any required equipment or catering needs
Confirm setup time with facility management
Conduct a walkthrough of the room to ensure it meets requirements
5. Day of Event
Arrive early to check the room setup and equipment
Ensure signage is displayed (if needed)
Greet attendees and assist with any immediate needs
6. Post-Event Follow-Up
Collect feedback from attendees regarding the room and event
Check for any damages or issues in the room
Follow up with facility management for cleaning or repairs if necessary
Complete any required documentation or reporting for the event
7. Review and Improve
Analyze feedback and identify areas for improvement
Update room booking procedures based on lessons learned
Share insights with relevant stakeholders for future bookings
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