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season opening for event venue

Inspect the venue for any damages or required repairs

Clean all areas, including restrooms, seating, and common spaces

Set up furniture and equipment according to the event layout

Test all lighting and sound systems

Confirm staff schedules and assignments

Conduct a team briefing to review event details and safety procedures

Assign roles for event day (e.g., ticketing, guest services, security)

Finalize and distribute promotional materials (flyers, posters, digital ads)

Engage with local media for coverage or interviews

Utilize social media to create buzz about the event

Confirm arrangements with all vendors (catering, equipment rentals, entertainment)

Ensure vendors are aware of their setup times and requirements

Prepare a contact list for all vendors for easy communication

Review emergency procedures and ensure all staff is trained

Check that all permits and licenses are in place

Conduct a safety inspection of the venue

Prepare and set up ticketing/check-in area

Ensure signage is clear and informative for guests

Plan for guest amenities (food, drinks, rest areas)

Verify that all equipment is functioning before the event starts

Have a backup plan in place for any unforeseen circumstances

Set up a communication system for staff during the event

Plan for cleanup and breakdown after the event

Conduct a debriefing with staff to discuss successes and areas for improvement

Gather feedback from guests and vendors for future events

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