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Security

1. Physical Security

Assess access controls to buildings and facilities.

Ensure visitor management procedures are in place.

Install surveillance cameras in key areas.

Secure all entrances and exits.

Conduct regular physical security audits.

Here are some additional steps that could be included in the Physical Security section of the New Security checklist

Implement a key control system to manage physical keys and access cards

Train staff on physical security best practices and emergency procedures

Establish a clear policy for reporting suspicious activity or security breaches

Utilize security personnel or guards at high-risk locations during operational hours

Install adequate lighting in parking lots and around building perimeters

Create a visitor escort policy to ensure all guests are accompanied by an authorized employee

Perform background checks on employees and contractors with physical access to sensitive areas

Maintain clear signage indicating restricted areas and safety protocols

Regularly review and update physical security policies and procedures to adapt to new threats

Conduct drills for emergency situations, such as evacuation or lockdown procedures

2. Cybersecurity

Implement firewalls and intrusion detection systems.

Regularly update and patch all software and systems.

Train staff and students on cybersecurity awareness.

Enforce strong password policies.

Backup data regularly and test recovery processes.

3. Data Protection

Encrypt sensitive data both in transit and at rest.

Establish data classification and handling procedures.

Limit access to sensitive information based on roles.

Conduct regular data audits to ensure compliance.

Create a data breach response plan.

4. Staff Training and Awareness

Provide regular security training for all employees.

Establish a clear communication plan for reporting security incidents.

Conduct tabletop exercises for incident response scenarios.

Promote a culture of security awareness among staff and students.

Review and update training materials regularly.

5. Incident Response

Develop an incident response plan with defined roles and responsibilities.

Identify key contacts for incident response (internal and external).

Establish procedures for documenting and reporting incidents.

Regularly review and test the incident response plan.

Conduct post-incident reviews to improve future responses.

6. Compliance and Legal Considerations

Stay informed about local, state, and federal regulations.

Conduct regular compliance audits and assessments.

Ensure all policies and procedures are documented and accessible.

Train staff on legal responsibilities regarding data protection.

Review contracts and agreements with third-party vendors for security provisions.

7. Continuous Improvement

Regularly review and update security policies and procedures.

Stay informed about emerging security threats and trends.

Solicit feedback from staff and students on security practices.

Conduct risk assessments to identify and mitigate vulnerabilities.

Establish a security committee to oversee security initiatives.

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