SFG20 Standards Checklist

General Information

Confirm the building address and contact details.

Verify the date of the assessment.

Identify the responsible maintenance personnel.

Here are some additional steps that could be included in the General Information section of the New SFG20 Standards Checklist

Confirm the property owner or management company details

Document the purpose and scope of the assessment

Record any previous assessments or maintenance records related to the property

Identify any specific compliance requirements or regulations applicable to the building

Note any relevant site-specific conditions or limitations

Establish the frequency of maintenance reviews and assessments

Provide a summary of the building's key features and systems (e.g., HVAC, plumbing, electrical)

Document any existing warranties or service contracts related to the assets

Identify any outstanding maintenance issues or concerns prior to the assessment

Legislative Compliance

Ensure all licenses and permits are up to date.

Review compliance with health and safety regulations.

Here are some additional steps that could be included in the Legislative Compliance section of the SFG20 Standards Checklist

Verify compliance with environmental regulations and standards

Assess adherence to industry-specific regulations and guidelines

Conduct regular audits to ensure ongoing compliance with legislation

Maintain records of compliance checks and audits for accountability

Stay informed about upcoming legislative changes that may impact operations

Engage legal counsel to review compliance policies and practices periodically

Provide updates and training for staff on relevant legislative changes

Establish a reporting mechanism for non-compliance incidents

Collaborate with regulatory bodies to ensure alignment with best practices

Document any compliance breaches and the actions taken to rectify them

Maintenance Standards

Review the SFG20 maintenance standards relevant to the building type.

Assess the frequency of maintenance tasks as per the SFG20 guidelines.

Ensure the availability of maintenance manuals and documentation.

Here are some additional steps that could be included in the Maintenance Standards section of the New SFG20 Standards Checklist

Identify and document any specific maintenance requirements for unique building systems or equipment

Verify that all maintenance tasks are assigned to qualified personnel based on their competencies and training

Establish a system for tracking maintenance tasks and schedules to ensure compliance with SFG20 standards

Conduct risk assessments to determine the potential impact of maintenance tasks on building operations and safety

Implement a procedure for addressing and documenting any deviations from the SFG20 maintenance standards

Schedule regular reviews of maintenance practices to ensure continuous improvement and adherence to standards

Ensure that all maintenance activities are carried out in accordance with manufacturer recommendations and warranty requirements

Develop a feedback mechanism for staff to report issues or suggest improvements related to maintenance tasks

Create a record-keeping system for maintenance activities, including dates, personnel involved, and completed tasks

Monitor supply levels for maintenance materials and equipment to ensure timely availability for scheduled tasks

Asset Management

Identify all assets covered under the SFG20 standards.

Confirm asset condition and performance reports.

Review asset life-cycle and replacement schedules.

Maintenance Procedures

Verify that maintenance procedures are documented.

Check if maintenance procedures are being followed consistently.

Ensure that emergency procedures are in place and accessible.

Training and Competence

Confirm that maintenance personnel have received relevant training.

Check for ongoing professional development opportunities.

Ensure that training records are maintained and up to date.

Performance Monitoring

Review key performance indicators (KPIs) for maintenance activities.

Assess the effectiveness of maintenance strategies.

Identify any areas for improvement based on performance data.

Review and Update

Schedule regular reviews of the SFG20 standards compliance.

Update the checklist as needed to reflect changes in legislation or standards.

Document any findings and actions taken for future reference.