Share checklist for ISO 45001 Clause 7.5.3; 8.1.4.2; 8.2 and what evidence to be checked

Documented Information (Clause 7.5.3)

Ensure that the documented information is maintained and controlled.

Verify that the format and media of documented information are suitable for use.

Check that documented information is reviewed and updated as necessary.

Confirm that access to documented information is controlled and restricted as appropriate.

Evidence to be Checked

Documented procedures for control of documented information.

Records of reviews and updates to documented information.

Access control logs for sensitive documented information.

Here are some additional steps you can include in the "Evidence to be Checked" section for the New Share checklist related to ISO 45001

### Documented Information (Clause 7.5.3)

Evidence of training provided to personnel on the control of documented information

Documentation showing how documented information is communicated to relevant stakeholders

Records of the approval process for documented information

Evidence of the identification and version control of documented information

Audit reports or findings related to the management of documented information

### Operational Planning and Control (Clause 8.1.4.2)

Procedures for identifying and managing operational risks associated with changes

Records of risk assessments conducted for operational planning and control

Evidence of consultation with workers regarding operational planning and control measures

Records of performance monitoring and measurement related to planned operations

Documentation of contingency plans for potential operational disruptions

### Planning for Change (Clause 8.2)

Records of communication regarding planned changes to processes or operations

Evidence of impact assessments conducted as part of change planning

Documentation of stakeholder engagement in the change planning process

Procedures for evaluating the effectiveness of changes post-implementation

Records of training or orientation provided to personnel affected by changes

These additional steps ensure comprehensive evidence collection and verification of compliance with the relevant clauses of ISO 45001

Operational Planning and Control (Clause 8.1.4.2)

Identify the processes needed for operational planning and control.

Ensure that these processes are implemented and maintained.

Verify that the criteria for the processes are established.

Check that the resources needed for the processes are provided.

Evidence to be Checked

Process maps or flowcharts illustrating operational processes.

Records of resource allocation for operational processes.

Documentation of established criteria for operational processes.

Planning for Change (Clause 8.2)

Determine the need for change in the processes and the potential consequences.

Ensure that the changes are planned and implemented systematically.

Verify communication of changes to all relevant stakeholders.

Check that the effectiveness of changes is monitored.

Evidence to be Checked

Records of change management processes and decisions.

Communication logs regarding changes made.

Monitoring reports assessing the effectiveness of implemented changes.

This checklist serves as a structured guide to ensure compliance with the specified ISO 45001 clauses and to facilitate the gathering of necessary evidence during audits or reviews.