Ship Management

Verify vessel registration and flag state compliance

Ensure certification of safety management system (SMS) is up-to-date

Check for valid insurance certificates (P&I, hull, etc.)

Review crew certifications and training records

Confirm compliance with MARPOL regulations

Conduct regular safety drills and record outcomes

Inspect safety equipment (lifeboats, fire extinguishers, etc.)

Ensure security measures are in place (ISPS code compliance)

Review emergency response plans and update as necessary

Monitor vessel security through regular audits

Schedule routine maintenance checks for machinery and equipment

Maintain a log of repairs and maintenance activities

Inspect hull and superstructure for wear and damage

Review dry-docking and docking schedules

Ensure availability of spare parts and supplies

Conduct crew recruitment and selection processes

Implement crew training and development programs

Monitor crew performance and conduct evaluations

Manage crew rotations and leave schedules

Ensure compliance with labor regulations and maritime laws

Monitor fuel consumption and optimize usage

Review voyage plans for efficiency and safety

Implement waste management procedures onboard

Analyze port call efficiency and logistics

Ensure adherence to company policies and procedures

Prepare and monitor the annual budget for the vessel

Track operational expenses and revenues

Conduct financial audits and reviews

Manage accounts payable and receivable

Ensure timely payment of port and service fees

Monitor emissions and waste management practices

Ensure compliance with environmental regulations

Implement measures to reduce environmental impact

Conduct regular environmental audits

Review and update environmental management plans

Establish regular communication with stakeholders (owners, charterers)

Prepare and submit mandatory reports (accident, incident, etc.)

Conduct regular meetings with onboard and shoreside teams

Maintain an effective communication system on board

Document and report any issues or non-conformities