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social compliance audit

Preparation Phase

Identify the scope of the audit (facilities, departments, processes).

Assemble the audit team and assign roles.

Review previous audit reports and corrective action plans.

Gather relevant documentation (policies, employee handbooks, contracts).

Schedule the audit dates and inform relevant stakeholders.

Pre-Audit Documentation Review

Evaluate company policies on labor rights, health and safety, and non-discrimination.

Review employee contracts and wages against local regulations.

Check records of hours worked, overtime, and leave entitlements.

Assess training materials related to employee rights and safety protocols.

On-Site Audit Process

Conduct opening meeting with management to outline the audit process.

Interview employees across all levels (management, workers, etc.).

Observe working conditions, safety measures, and employee facilities.

Verify compliance with labor laws regarding wages, working hours, and conditions.

Review health and safety procedures and incident reports.

Employee Rights and Well-Being

Check for the presence of harassment and discrimination policies.

Ensure mechanisms for reporting grievances are in place and accessible.

Assess the availability of worker representation or unions.

Evaluate adherence to child labor laws and age verification processes.

Health and Safety Compliance

Inspect workplace safety measures and emergency procedures.

Review training records related to health and safety.

Confirm the availability of personal protective equipment (PPE).

Check for regular safety drills and incident reporting processes.

Post-Audit Analysis

Compile findings and categorize them (compliance, non-compliance, areas for improvement).

Hold a debrief with the audit team to discuss observations and conclusions.

Prepare a detailed audit report outlining findings, evidences, and recommendations.

Corrective Action Planning

Develop an action plan for addressing non-compliance issues.

Assign responsibility for corrective actions and set timelines.

Communicate findings and action plans to relevant stakeholders.

Schedule follow-up audits to ensure compliance and track progress.

Continuous Improvement

Establish a monitoring system for ongoing compliance.

Provide training and resources to employees on their rights and responsibilities.

Encourage feedback from employees on workplace conditions and policies.

Regularly review and update social compliance policies in response to changes in laws and best practices.

This checklist serves as a comprehensive guide to ensure that manufacturing organizations are meeting social compliance standards and fostering a fair and safe work environment.

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