source to pay
1. Supplier Selection
2. Purchase Order Creation
3. Order Receipt
4. Invoice Processing
- Check for invoice completeness.
- Ensure it is from an authorized supplier.
- Log the receipt date and invoice number.
- Store the invoice in the designated folder.
- Notify relevant stakeholders of the new invoice.
- Match invoice items with corresponding purchase order.
- Confirm quantities and prices are consistent.
- Check for any additional charges.
- Document any mismatches for further review.
- Ensure invoice is within the agreed payment terms.
- Cross-check invoice items with goods receipt notes.
- Ensure services rendered are as per agreement.
- Confirm that all received items/services are accounted for.
- Document any discrepancies in delivery.
- Obtain necessary approvals from relevant departments.
- Communicate discrepancies with the supplier promptly.
- Document all communications and resolutions.
- Adjust records as necessary based on resolution.
- Revalidate the invoice post-resolution.
- Hold payment until all issues are resolved.
- Ensure all validations and verifications are complete.
- Obtain necessary signatures or electronic approvals.
- Confirm the invoice is within budget limits.
- Forward approved invoice to the finance team.
- Keep a record of the approval for auditing.
Use in Manifestly