spares & parts consumption
1. Inventory Management
- Check physical counts against recorded inventory.
- Identify discrepancies and investigate causes.
- Document findings and update inventory records.
- Ensure all spare parts are accounted for and categorized.
- Evaluate the importance of each part to operations.
- Assign parts to categories based on their impact.
- Create a clear definition for each category.
- Label and store parts according to their category.
- Choose an appropriate inventory management software.
- Integrate the system with existing processes.
- Train staff on how to use the system effectively.
- Regularly monitor and adjust the system for accuracy.
- Analyze usage patterns and lead times.
- Set reorder points for each part based on demand.
- Communicate minimum levels to relevant staff.
- Review and adjust minimum levels periodically.
- Create a naming template that includes key attributes.
- Ensure all team members understand the naming protocol.
- Review existing parts for compliance with the new convention.
- Update records to reflect the standardized names.
- Select appropriate barcode/RFID systems for your needs.
- Label all spare parts with barcodes/RFID tags.
- Train staff on scanning and tracking procedures.
- Regularly audit technology effectiveness and make improvements.
- Establish a routine for updating records after transactions.
- Assign responsibility for record maintenance to specific staff.
- Utilize software tools to automate updates where possible.
- Conduct periodic audits to ensure data accuracy.
- Set a regular schedule for inventory reviews.
- Analyze sales and usage data to identify trends.
- Make decisions on discontinuing or discounting slow-moving items.
- Document findings and action items from each review.
- Organize spare parts so that older stock is accessed first.
- Train staff on FIFO principles and their importance.
- Monitor usage to ensure compliance with FIFO procedures.
- Regularly check for expired or obsolete inventory.
- Develop a training program covering key topics.
- Schedule regular training sessions for all relevant staff.
- Provide resources and manuals for ongoing reference.
- Assess staff understanding through quizzes or practical exercises.
- Choose a database platform that meets your needs.
- Ensure data is entered consistently and accurately.
- Set access levels for different user roles.
- Regularly back up the database to prevent data loss.
- Develop a clear reporting procedure for staff.
- Train staff on how to report discrepancies.
- Investigate reported discrepancies in a timely manner.
- Document findings and take corrective actions as needed.
- Collect data on supplier performance and lead times.
- Adjust reorder points based on lead time variability.
- Communicate with suppliers to understand potential delays.
- Review and update inventory levels regularly to align with supplier data.
- Schedule regular meetings with maintenance teams.
- Analyze historical usage data to identify patterns.
- Discuss upcoming projects and their inventory requirements.
- Adjust inventory forecasts based on team input.
Use in Manifestly