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staff transport

1. Pre-Transport Planning

Identify the purpose of transport (e.g., daily commute, special event).

Determine the number of staff members to be transported.

Establish the transport schedule and timing.

Choose the appropriate mode of transport (bus, van, carpool, etc.).

Assess any special requirements (accessibility, equipment, etc.).

2. Vehicle Preparation

Inspect vehicles for safety and maintenance (tires, brakes, lights).

Ensure vehicles are clean and presentable.

Confirm insurance and registration are up to date.

Equip vehicles with necessary items (first aid kit, fire extinguisher, etc.).

3. Communication

Inform staff of transport details (schedule, pickup points).

Provide emergency contact information.

Establish a point of contact for questions or concerns.

4. Staff Readiness

Remind staff to be punctual and prepared for transport.

Ensure staff are aware of any items they need to bring (ID, equipment).

Encourage staff to communicate any specific needs prior to transport.

5. During Transport

Ensure all passengers wear seatbelts.

Monitor the safety of staff throughout the journey.

Keep communication open for any changes or emergencies.

6. Post-Transport Review

Gather feedback from staff about the transport experience.

Review any incidents or issues that occurred during transport.

Make notes for improvements or changes for future transport needs.

7. Documentation

Maintain records of transport schedules and attendance.

Document any incidents or feedback for future reference.

Ensure all transport-related paperwork is organized and filed.

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