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standard checklist
Pre-Event Planning
Confirm event date and location
Determine budget and funding sources
Create event timeline
Identify key stakeholders and responsibilities
Logistics
Book venue and necessary equipment
Arrange catering and food services
Secure necessary permits and licenses
Create event layout and seating plan
Marketing and Promotion
Develop marketing materials
Create social media campaigns
Contact media outlets for coverage
Distribute promotional materials
Staffing and Volunteers
Recruit and train event staff
Assign volunteer roles and responsibilities
Coordinate communication between staff and volunteers
Provide necessary resources and support
Day-of Event
Set up event space and signage
Coordinate vendor and exhibitor setup
Manage registration and check-in process
Monitor event flow and address any issues
Post-Event Evaluation
Collect attendee feedback
Review event budget and financial outcomes
Debrief with staff and volunteers
Document lessons learned for future events
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