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Home > Hotel & Hospitality > STOCK TAKE AND SPOT CHECK CHECKLIST

STOCK TAKE AND SPOT CHECK CHECKLIST

1. Preparation

Gather all necessary materials (inventory sheets, pens, calculators, etc.)

Ensure all team members involved are briefed on the process

Schedule the stock take at a time that minimizes disruption

2. Inventory Location Setup

Identify all storage areas (kitchen, bar, housekeeping, maintenance, etc.)

Ensure that all areas are organized and accessible for counting

Label shelves and storage bins if not already labeled

3. Count Procedures

Assign team members to specific areas or categories of inventory

Use a systematic approach to counting (e.g., left to right, top to bottom)

Record counts accurately on inventory sheets or digital devices

4. Verification

Cross-check counts with previous inventory records

Identify and resolve discrepancies immediately

Have a second person verify counts for accuracy

5. Spot Check Procedures

Select random items to spot check against recorded counts

Ensure that spot checks cover various categories and locations

Document findings and any discrepancies noted during spot checks

6. Data Compilation

Compile all inventory counts and spot check results into a master report

Calculate totals and variances from expected inventory levels

Review data for any significant discrepancies that require further investigation

7. Reporting

Prepare a summary report for management outlining findings

Highlight areas of concern, particularly high-value or high-turnover items

Provide recommendations for inventory management improvements

8. Follow-Up Actions

Implement corrective actions based on discrepancies found

Schedule regular inventory checks moving forward

Train staff on best practices for inventory management to reduce future discrepancies

9. Documentation

Ensure all inventory records are stored safely for future reference

Archive old inventory sheets according to company policy

Maintain a log of stock takes and spot checks for accountability purposes

10. Review and Feedback

Conduct a review meeting with the team to discuss the stock take process

Gather feedback on challenges faced and suggestions for improvement

Adjust processes and checklists based on team input for future stock takes

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