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STORE

1. Pre-Delivery Preparation

Confirm delivery schedules with suppliers.

Ensure that the receiving area is clean and organized.

Prepare necessary documentation for incoming materials (purchase orders, delivery notes).

2. Receipt Verification

Check the quantity of materials against the purchase order.

Inspect materials for any visible damage upon delivery.

Verify that materials match the specifications outlined in the purchase order.

Ensure that all required documentation is provided (certificates of compliance, safety data sheets).

Here are some additional steps that could be included in the "Receipt Verification" section of the New STORE checklist

Confirm the delivery date and time to ensure timely receipt

Cross-check the delivery against the packing slip for accuracy

Record any discrepancies between the received items and the purchase order

Take photographs of any damaged items for documentation purposes

Check for expiration dates on perishable goods or items with limited shelf life

Ensure that all items are properly labeled and identifiable

Verify the condition of the packaging to assess potential handling issues

Note any items received that were not ordered

Communicate discrepancies or issues with the supplier promptly

Store received items in designated areas immediately after verification

3. Quality Control

Conduct quality checks on all received materials.

Document any discrepancies or defects found during inspection.

Communicate with suppliers regarding any issues with the received materials.

Ensure that all materials meet industry standards and project requirements.

4. Storage and Organization

Assign a designated storage area for each type of material.

Label storage areas clearly with material specifications.

Store materials off the ground to prevent moisture damage.

Implement a tracking system for inventory management.

5. Documentation and Record Keeping

Update inventory management systems with received quantities.

File all delivery documents and inspection reports for reference.

Maintain a log of discrepancies and resolutions.

Ensure that all records are accessible for future audits or inspections.

6. Safety and Compliance

Verify that materials are stored in accordance with safety regulations.

Ensure that hazardous materials are stored properly and in compliance with safety standards.

Conduct training for staff on proper handling and storage of materials.

Review safety data sheets for all received materials and ensure proper postings in the storage area.

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