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Supplier delivery pre-post checklist

Pre-Delivery Preparation

Confirm supplier selection and contract terms.

Review delivery schedule and timelines.

Assess and validate supplier capabilities and certifications.

Ensure all necessary documentation (invoices, packing lists) is prepared.

Arrange for necessary transportation and logistics.

Communicate delivery expectations to the supplier.

Here are some additional steps that could be included in the Pre-Delivery Preparation section of the New Supplier delivery pre-post checklist

Conduct a risk assessment related to the delivery

Verify the supplier's insurance coverage and liability terms

Confirm packaging requirements and standards with the supplier

Review quality control processes and expectations prior to delivery

Establish contact points for communication during delivery

Prepare a checklist for items to be inspected upon delivery

Arrange for any special handling or storage requirements

Ensure that all relevant stakeholders are informed about the delivery

Schedule a pre-delivery meeting with the supplier to address any concerns

Confirm payment terms and conditions associated with the delivery

Delivery Inspection

Verify delivery against purchase order and contract specifications.

Check for physical damage or discrepancies in quantity.

Confirm that all items meet quality standards and specifications.

Document any issues or discrepancies found during inspection.

Obtain necessary signatures and approvals for received goods.

Here are some additional steps that could be included in the Delivery Inspection section of the New Supplier delivery pre-post checklist

Inspect packaging for integrity and proper labeling

Check expiration dates and shelf life for perishable items

Validate serial numbers or batch numbers against records

Confirm the functionality of equipment or machinery, if applicable

Ensure that all required documentation (e.g., certificates of conformity, safety data sheets) is present

Conduct a sample test of items, if applicable, to ensure compliance with quality standards

Review any special handling or storage requirements for the delivered goods

Assess the condition of pallets or transportation equipment used for the delivery

Ensure that any returned items or recalls are noted and handled appropriately

Report any immediate safety concerns related to the delivered goods

Post-Delivery Assessment

Conduct a performance review of the supplier’s delivery.

Gather feedback from relevant stakeholders regarding the delivery.

Analyze any discrepancies and evaluate root causes.

Update supplier performance records and documentation.

Communicate any issues to the supplier for resolution.

Here are some additional steps that could be included in the Post-Delivery Assessment section of the New Supplier delivery pre-post checklist

Review compliance with delivery timelines and contractual obligations

Assess the quality of the delivered goods against specifications and standards

Evaluate the effectiveness of communication throughout the delivery process

Document lessons learned and best practices for future deliveries

Identify opportunities for improvement in the delivery process

Schedule a follow-up meeting with the supplier to discuss performance and expectations

Implement corrective actions if necessary and monitor their effectiveness

Share positive feedback with the supplier when performance meets or exceeds expectations

Update internal procedures or guidelines based on the assessment outcomes

Conduct a risk assessment related to the supplier's performance and reliability

Follow-Up Actions

Schedule a meeting with the supplier to discuss performance.

Implement corrective actions if necessary.

Review and adjust future delivery schedules based on performance.

Maintain open lines of communication for future deliveries.

Evaluate the need for further training or support for the supplier.

Here are some additional steps that could be included in the Follow-Up Actions section of the New Supplier delivery pre-post checklist

Document feedback and observations for future reference

Conduct a performance review against key performance indicators (KPIs)

Share performance feedback with relevant internal stakeholders

Set clear expectations for future deliveries based on assessment findings

Investigate any recurring issues to identify root causes

Develop a timeline for implementing corrective actions and improvements

Monitor supplier improvements and progress over the next few deliveries

Assess potential risks and establish mitigation strategies for future deliveries

Schedule regular follow-up meetings to ensure continuous improvement

Provide the supplier with access to resources or tools that may enhance their performance

Encourage supplier input on how the delivery process could be improved

Establish a feedback loop for ongoing supplier evaluation and relationship management

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