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tenant screening

Pre-Screening Process

Obtain rental application from prospective tenant

Conduct initial phone interview to assess basic qualifications

Verify employment and income information

Check credit report for any red flags

Contact previous landlords for references

Conduct a criminal background check

Verify identity and legal status

Review any additional documentation provided by the tenant

Assess the overall fit with the property and other tenants

Background Check

Obtain consent for background check

Verify previous rental history

Check for any criminal records or evictions

Contact personal references provided by tenant

Review credit report for any red flags or negative marks

Verify employment history and income

Contact previous landlords for reference checks

Search online for any additional information or red flags

Check sex offender registry in the area

Review any past legal or civil judgments against the applicant

Income Verification

Request recent pay stubs or bank statements

Verify employment status with employer

Calculate tenant's debt-to-income ratio

Ensure tenant meets minimum income requirements

Contact previous landlords for income verification

Obtain a copy of tenant's most recent tax return

Verify any additional sources of income, such as alimony or child support

Consider any non-traditional forms of income, such as freelance work or investments

Confirm the stability of tenant's income, such as length of employment or consistent payments

Rental History

Contact previous landlords for references

Inquire about tenant's rental payment history

Confirm reasons for leaving previous residence

Check for any damages or lease violations

Ask for contact information for previous landlords

Request copies of previous rental agreements

Verify length of stay at previous residences

Check for any eviction history

Inquire about pet policies at previous residences

Final Decision

Review all information gathered during screening process

Consider any exceptions or special circumstances

Make final decision on approving or denying tenant application

Communicate decision to tenant in a timely manner.

Consult with property manager or landlord for input on decision

Conduct a final credit check or reference check if necessary

Determine appropriate lease terms and conditions based on screening results

Prepare and send out formal approval or denial letter to tenant

Follow up with tenant to collect any additional information or documentation if needed

Document decision and reasons for approval or denial in tenant screening file

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