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> Tender checklist
Tender checklist
Pre-Tender Preparation
Define project scope and objectives
Identify stakeholders and their requirements
Establish budget and funding sources
Create a timeline for the tender process
Tender Documentation
Prepare tender documents (Request for Proposal, Invitation to Tender, etc.)
Ensure compliance with legal and regulatory requirements
Include clear evaluation criteria and scoring system
Provide detailed specifications and terms of reference
Advertising the Tender
Determine the appropriate advertising channels
Publish the tender notice
Ensure adequate time for potential bidders to respond
Maintain a record of all communications regarding the tender
Bid Submission Process
Define submission requirements (format, deadline, etc.)
Provide contact information for inquiries
Set up a secure and accessible submission platform
Acknowledge receipt of all submitted bids
Bid Evaluation
Form an evaluation committee with relevant expertise
Establish a scoring system based on predetermined criteria
Review and score each bid objectively
Conduct interviews or clarifications if necessary
Awarding the Contract
Select the preferred bidder based on evaluation results
Notify all bidders of the outcome
Prepare and negotiate the contract with the selected bidder
Ensure all necessary approvals and signatures are obtained
Post-Tender Review
Conduct a debriefing with unsuccessful bidders if requested
Review the tender process for lessons learned
Document feedback and areas for improvement
Archive all tender documents for future reference
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