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Transportation Coordinator Daily Checklist

1. Pre-Trip Preparation

Review daily transportation schedule

Confirm vehicle availability

Check weather conditions for planned routes

Ensure all necessary permits and documentation are in order

2. Vehicle Inspection

Conduct a thorough vehicle inspection (tires, brakes, lights)

Verify fuel levels are adequate

Check for any mechanical issues or maintenance needs

Ensure safety equipment is present (first aid kit, fire extinguisher)

3. Driver Coordination

Confirm driver assignments and availability

Review driver schedules and routes

Provide drivers with necessary documentation and instructions

Conduct a brief meeting to address any concerns or updates

4. Load Management

Verify load details and ensure proper weight distribution

Ensure all cargo is secured and meets safety standards

Check for hazardous materials and ensure compliance with regulations

Confirm delivery and pickup times with shippers and receivers

5. Communication

Establish communication channels with drivers (radio, phone)

Update stakeholders on transportation status

Address any issues or delays promptly with relevant parties

Document all communications for record-keeping

6. Post-Trip Review

Review driver reports and logs for accuracy

Inspect vehicles after trips for any damage or issues

Collect feedback from drivers regarding routes and conditions

Document any incidents or anomalies for future reference

7. Reporting and Documentation

Compile daily transportation reports

Update inventory and shipment records

Review expenses and prepare for budget evaluations

Ensure all documentation is kept up to date and organized

8. Continuous Improvement

Analyze performance metrics from previous days

Identify areas for improvement in processes or efficiency

Schedule training or refreshers for drivers as needed

Stay informed about industry regulations and best practices

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