Travel checklist
Pre-Travel Preparation
- Check flight and train schedules.
- Verify departure and arrival times.
- Ensure no conflicts with other commitments.
- Communicate any changes to relevant parties.
- Update calendar with confirmed dates.
- Compile all travel details in one document.
- Include transportation and accommodation information.
- Share itinerary with colleagues and family.
- Double-check for any last-minute changes.
- Save a digital and printed copy for reference.
- Identify required approvals based on company policy.
- Send requests to supervisors or relevant departments.
- Follow up to ensure timely responses.
- Document approvals for accountability.
- Keep copies of all communication.
- Review the company's travel policy document.
- Check for spending limits and guidelines.
- Confirm allowable expenses for meals and accommodations.
- Make note of preferred vendors and booking procedures.
- Seek clarification on any unclear policies.
- Use company-approved booking tools or websites.
- Choose the most cost-effective and convenient options.
- Consider travel time and layovers.
- Confirm bookings and check for cancellation policies.
- Save confirmation emails and details.
- Identify preferred hotel options per company policy.
- Book accommodations close to meeting locations.
- Confirm check-in and check-out times.
- Review cancellation policies.
- Document reservation details and save confirmations.
- Check visa requirements for the destination country.
- Apply for visas well in advance of travel dates.
- Prepare necessary documentation for applications.
- Keep copies of all travel documents.
- Confirm visa status before departure.
- Review company guidelines on travel insurance.
- Compare different insurance providers and plans.
- Ensure coverage includes medical emergencies.
- Purchase insurance prior to departure.
- Keep copies of the policy and emergency contact information.
Use in Manifestly