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Travel Checklist

Pre-Trip Preparations

Confirm travel dates and itinerary

Book flights and accommodation

Arrange ground transportation (taxi, rental car, etc.)

Verify travel document validity (passport, visa, etc.)

Purchase travel insurance

Schedule meetings with clients or teams

Prepare and share an agenda for meetings

Ensure access to necessary software and tools

Packing Essentials

Pack laptop and charger

Include necessary peripherals (mouse, keyboard, etc.)

Bring backup storage devices (USB drives, external hard drives)

Carry important documents (boarding pass, hotel reservation, etc.)

Pack business attire and casual wear

Include toiletries and personal items

Bring any required medications

Communication and Connectivity

Set up international phone plan or download communication apps

Ensure laptop and mobile devices are updated

Inform team members of your travel schedule

Share emergency contact information

Set up a reliable VPN for secure access to corporate resources

During the Trip

Keep all travel documents in a secure location

Stay connected with your team through regular check-ins

Adhere to local customs and business etiquette

Keep receipts for travel expenses

Stay organized with a travel expense tracker

Post-Trip Follow-Up

Submit travel expense reports

Share insights and outcomes from meetings with the team

Update project management tools with any new information

Evaluate the trip for improvements in future travels

Follow up with any new contacts made during the trip

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