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Home > Traveling with Student Checklist I have turned in my request for approval for overnight student trav

Traveling with Student Checklist I have turned in my request for approval for overnight student trav

Confirm submission of overnight travel request for approval

Follow up with administration for approval status

Obtain necessary signatures and documentation

Send out notification letters to parents/guardians

Collect signed permission slips from parents/guardians

Provide contact information for trip leaders

Book transportation (bus, van, etc.)

Confirm accommodations (hotel, lodging, etc.)

Arrange for meals (meal plans, snacks, etc.)

Create a detailed itinerary of the trip

Include departure and arrival times

Plan for activities and events during the trip

Prepare a packing list for students

Ensure all necessary supplies are included (first aid kit, emergency contacts, etc.)

Check if any special equipment is needed (sports gear, musical instruments, etc.)

Review health forms of students for any medical conditions

Pack necessary medications and health supplies

Establish emergency procedures and contacts

Set up a communication plan for parents/guardians

Designate a point of contact for emergencies

Ensure students have contact information for trip leaders

Plan for a debriefing session with students

Collect feedback from students and parents/guardians

Submit any necessary reports or reimbursements to administration

Ensure all documentation is completed and submitted

Review and finalize any financial accounts related to the trip

Archive all trip-related materials for future reference

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