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UPS preventive maintenance

1. Visual Inspection

Check for any physical damage on the UPS unit and surrounding area.

Ensure that all vents and cooling fans are free from obstructions and dust.

Inspect the power cables for wear, frays, or loose connections.

Verify that the environment is clean and well-ventilated.

2. Battery Maintenance

Inspect battery terminals for corrosion and clean as necessary.

Check battery voltage levels and ensure they are within specifications.

Test battery capacity using a load test, if applicable.

Verify the age of the batteries and schedule replacement if they are nearing the end of their lifespan.

3. Electrical Connections

Tighten all electrical connections as per manufacturer specifications.

Inspect circuit breakers for functionality and reset if necessary.

Ensure that input and output terminals are clean and secure.

Check grounding connections and ensure they are intact.

4. Software and Firmware Updates

Confirm that the UPS firmware is up-to-date with the latest version from the manufacturer.

Review UPS monitoring software for any alerts or warnings.

Test communication capabilities with monitoring systems to ensure proper operation.

Document any changes or updates made during this process.

5. Operational Testing

Perform a manual transfer test to ensure the UPS can switch to battery mode effectively.

Simulate a power outage to verify that the UPS functions correctly under load.

Check alarm and notification systems to ensure they are operational.

Document test results and any anomalies encountered during the testing.

6. Documentation and Reporting

Record all maintenance activities performed, including dates and findings.

Update the maintenance log and ensure it is accessible for future reference.

Schedule the next preventive maintenance visit according to the manufacturer's recommendations.

Provide a summary report to relevant stakeholders detailing the condition of the UPS and any actions taken.

7. Review and Training

Review preventive maintenance procedures with the maintenance team.

Train personnel on recognizing early signs of UPS malfunction and the importance of preventive maintenance.

Update training materials to reflect any changes in procedures or equipment.

Schedule regular reviews of the preventive maintenance checklist to ensure continued effectiveness.

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