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Project Closeout Sheet

1. Documentation Review

Verify that all contract documents are complete.

Ensure all change orders are documented and approved.

Confirm that all submittals (shop drawings, product data, etc.) are received and reviewed.

Check that the final payment application is prepared and submitted.

2. Final Inspections

Schedule and conduct final inspections with relevant stakeholders.

Ensure all punch list items are completed and signed off.

Confirm that all building codes and regulations are met.

3. Financial Closure

Review and finalize all project costs and budgets.

Ensure that all invoices from subcontractors and suppliers are paid.

Confirm retention release with subcontractors as per contract terms.

4. Handover Process

Prepare and provide all necessary operation and maintenance manuals.

Ensure that warranties for materials and workmanship are collected and provided.

Conduct a final walk-through with the client or owner for handover.

5. Project Evaluation

Gather feedback from team members and stakeholders on project performance.

Document lessons learned and best practices for future projects.

Conduct a final project meeting to discuss outcomes and areas for improvement.

6. Archive Project Files

Organize and store all project documentation for future reference.

Ensure that electronic files are backed up and accessible.

Create a project closeout report summarizing key information and outcomes.

7. Client Communication

Send a formal project closeout letter to the client.

Provide a summary of the project completion and any outstanding items.

Thank the client for their collaboration and support throughout the project.

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